Spring is finally here which means it’s time for a spring clean up for your office. From vacuuming behind the printer to de-cluttering your email, you should spend some time cleaning up your office environment. In the end, having an organized office will not only save you time and energy, but it will improve your productivity. Check out our spring cleaning tips for a small business.
Keep Supplies and Regularly-Used Items Separate
Items you use on a daily basis such as your laptop, planner, pens and post-it notes all deserve a place on your desk. Other items you don’t necessarily use every day such as paper clips, tape, stapler and envelopes should be stored inside your drawer. By doing so, the less-frequently-used items won’t be taking up valuable desk real estate, but are still easily accessible.
Sort Through Old Papers
I bet there’s a pile of papers on your desk right now. Am I right? It’s time to organize that pile. A good way to start is to ask yourself a few questions. Do I need this? Why? If I need it where will I look for it? Once you ask yourself those questions, create a filing system labeled To Read, To Do, To File. You can also save time looking for papers by color coding the files.
Clear Inbox Clutter
Digital clutter can be just as stressful as physical clutter. So, do a spring clean up of your email! I suggest organizing your email the same way you organize your paper files. Make folders to separate different subjects. Delete the unneeded emails and archive the important ones. Don’t use up your energy stressing over the unorganized emails!
Clean Out Your Entire Office
Has the supply closet been cluttered since your business started? Or is there old furniture or empty boxes laying around? Then it’s time to clean out your entire office. You don’t need to invest in a lot of time. All you have to do is order a roll off dumpster and you can clean up the clutter in just a couple of days!
Organize Your Computer
When icons are keeping you from seeing your favorite desktop background, it’s time to do a spring clean up! If your desktop is full of icons it is hard to find anything. So, use the recycle bin to reduce the files and make your desktop attractive again!
Use Hooks for Outerwear
Personal items such as coats and purses can take up a lot of space. To organize your personal items I suggest hanging hooks in your office and cubicle. This way your belongings won’t be in the way of your co-workers and guests. Plus it makes your office more presentable!
Even if you’re an organized person, you still need to prevent the build-up of dirt, dust, food stains or fingerprints around your work area. So gather some disinfecting wipes and give your desk, keyboard, and monitor a good wipe down at least once a week. It’s been said that a clean office makes workers more productive.
Dust Off Your Business Plan
Spring cleaning doesn’t always mean physical cleaning. This is a good time to revisit your business plan and update it to keep pace with the rest of your company. It’s always beneficial to go back to the basic foundation you built your small business on.
One of the hardest things about organization is finding the time. Invest in the time to properly organize your space and business. Establishing a system and sticking to it will save you a lot of time in the long run.